HOW WE PREPARE A DELEGATION
We strongly believe that a well prepared delegate will enjoy the conference more and we are sometimes asked how to prepare a delegation. We do not claim this is the “correct way”; this is simply what we do!
We regard the ambassador as a very important role. An ambassador is the advisor’s link with the delegates before and during the conference. A good ambassador is typically an experienced delegate, who understands rules and procedures, is well organised and has good communication skills. An ambassador is probably thinking of becoming student officer in the future. This is a very good chance for you to observe a different skills set.
So what does our ambassador do? We try to start preparations 6 to 8 weeks before the conference and an ambassador’s task is to oversee everything, setting deadlines and basically ensuring everyone is on task. The first thing they are asked to do is to give a general presentation on the country assigned. They research the conference site, considering evening and cultural options if appropriate. They will then oversee the delegates as they:
Carry out general research, citing all references, about the country and the topics [6 weeks before the conference]
Find old UN resolutions on each topic
Summarise chair reports for the entire group
Prepare a policy statement on each topic [5 weeks before the conference]
Prepare about six to seven operative clauses for each topic [3 weeks before conference]
Prepare pre-ambulatory clauses for each topic [2 weeks before conference]
Write a complete resolution (Sometimes we do not write full resolutions. The thinking is that having only operative clauses rather than a full resolution facilitates lobbying on the first day.) [1 week before the conference]
Moreover an ambassador proof-reads the delegates’ policy statements and clauses (the advisor having a look at samples). The advisor and ambassador read any resolutions prepared together and offer feedback.
During the conference an ambassador works closely with their delegates and may be able to give you useful feedback during and after the conference about the participation of your delegates. They also visit committees to see their delegates in action, offering feedback and advice. If we are out of Istanbul then the ambassador will have organised the delegation dinner and other events where appropriate.
In short when we have a question about a delegate, we go to the ambassador.